The Student Affairs and Academic Standards Committee meets once a month, unless otherwise required.

Student Affairs and Academic Standards Committee Terms of Reference

This committee is responsible for matters involving the welfare of students, especially the monitoring of standards of academic achievement and professionalism and ensuring the just and fair treatment of students in the College of Education. It is also responsible for working cooperatively with the Education Students’ Society (ESS) to develop social, cultural, co-curricular and academic activities to benefit students in the College of Education.

Students or Advisors must submit the requests to the College of Education Programs Office one week before the meeting. 

The role of the Student Affairs and Academic Standards Committee is to:
  1. Consider and rule upon requests not handled by the Associate Dean Undergraduate Programs,
    Research and Partnerships and initiated by a teacher candidate, the Associate Dean
    Undergraduate Studies, Research and Partnerships, a faculty member, a Program Head or
    Director of a TEP program, or a program counsellor for a modification of a teacher candidates
    program that will impact certification;
  2. Review the standing of all teacher candidates at the end of the academic year in accordance
    with approved promotion and convocation standards;
  3. Consider applications for Deferred Examinations not dealt with by the Associate Dean
    Undergraduate Programs, Research and Partnerships, as provided for by section 3.e and for
    Supplemental Examinations as provided by section 3.f of the “University Council and College
    Regulations on Examinations and Student, Grievances, Appeals and Discipline Regulations;”
  4. Consider applications for Special Deferred and Special Supplemental Examinations not handled
    by the Associate Dean Undergraduate Programs, Research and Partnerships for which a date
    has been agreed to by the instructor;
  5. Consider a request by a teacher candidate for an award of a pass (P) standing for a course in
    lieu of writing a deferred examination, providing the teacher candidate has obtained a grade of
    at least 70% in term work in the course in question and provided that the instructor of the
    course recommends Aegrotat standing;
  6. Consider a request by a teacher candidate for an award of a Faculty Pass if he or she is in the
    final year of the B.Ed. program and has failed in only one course with a grade greater than 30%
    and has a C.W.A. (cumulative weighted average) of at least 70%;
  7. Consider requests by teacher candidates for exemption from all or part of Field Experience or
    the Extended Practicum;
  8. Determine the eligibility of teacher candidates who have either a W, WF, or F assigned for the
    Extended Practicum after the second attempt who are requesting permission to repeat the
    Extended Practicum. The Committee will specify the conditions associated with the request to
    attempt a third Field Experience or Extended Practicum experience. Students who receive a W,
    WF, or F after a third attempt at a Field Experience or Extended Practicum experience will be
    ineligible to complete the Bachelor of Education program.
  9. Act as the College Committee on Academic Dishonesty to deal with allegations of academic
    dishonesty and other academic offenses as outlined in the University Council and College
    Regulations on examinations, student grievances, appeals and discipline. The committee is
    used only when all other paths to resolution have been exhausted (i.e. informal resolution,
    resolution with instructor, department, etc.).
  10. Require or advise a teacher candidate to discontinue his or her studies in the College of
    Education for unprofessional conduct or for reasons other than academic performance;
  11. Consider requests from Faculty for exemptions from final examinations;
  12. Consider requests for Retroactive Withdrawals from coursework;
  13. Consider requests for extensions of program;
  14. Consider requests for course retentions past the 8 year expiry period;
  15. Refer appeals of previous decisions with the presentation of new documentation, evidence or
    information to the Dean or the Dean’s designate;
  16. Invite or require teacher candidates or other persons to appear before the committee when
    needed;
  17. Strike an Awards subcommittee responsible for
  18. Reviewing the terms of reference of bursaries, scholarships and awards to ensure that they are
    consistent with the aims of the College or Education and current economic and social
    conditions;
    1. Approving the disbursement of College administered undergraduate bursaries,
      scholarships and awards.
    2. b. Submitting an annual report to SAASC acknowledging award recipients.
Composition
  1. Associate Dean, Undergraduate Studies, Research, and Partnerships (ex-officio- voting);
  2. One faculty representative from each of the four Departments of the College of Education appointed by the Department Head in consultation with the department members for a three year term;
  3. Three (3) teacher candidates (one designated by the Education Students’ Society, one designated by the ITEP Student Council, and one designated by the SUNTEP Student Representative Council); and
  4. The Program Head or Director of ITEP, SUNTEP-Saskatoon, SUNTEP-Prince Albert and or her/his designate [as outlined in the University Council Bylaws (Part III. Sec V. 1B [Faculty Council of the College of Education] (s)].

Procedures

  1. Members of the committee shall elect the chairperson. A designate shall be appointed by the
    chairperson to act in this capacity in the event of her/his absence from a meeting.
  2. There will be one vote provided to the collective of students representing ESS, ITEP and
    SUNTEP student societies. Each of the remaining members of the committee shall have a vote.
  3. Quorum shall be 5 voting members.

2024-25 Meeting Dates:

Student Affairs and Academic Standards Committee (SAASC) Thursdays 9:00 am – 10:00 am.

Students or Advisors must submit the requests to the College of Education Programs Office one week before the meeting.

Meeting Date Request Due Date
Sept 26 Sept 19
Oct 24 Oct 17
Nov 21 Nov 14
Dec 5 Nov 28
Jan 16 Jan 9
Feb 6 Jan 30
Mar 6 Feb 27
Apr 17 Apr 10